Board Secretary -Graduate Fellow

Position type: Volunteer (part-time), Secretariat appointment (remote / hybrid)
Target candidates: Master’s / PhD students with demonstrated expertise in risk science governance, data governance, public policy/law, technology policy, or security/risk studies (strong writing and records discipline required)
Term: 6–12 months (renewable, performance-based)
Time commitment: ~5–8 hours/week average; higher during board/committee cycles and key resolutions
Reporting line: Central Bureau / Board Chair (as designated)

The GCRI Secretariat Board Secretary supports GCRI’s board and committee governance by producing assurance-grade governance documentation: accurate minutes, resolutions, approvals packs, and controlled institutional records. The role exists to ensure decisions, scientific governance actions, and oversight outcomes are traceable, auditable, and fit for scrutiny across government, research, and public-interest environments.

As a Secretariat Fellow, you’ll work on the real machinery of global response—board and National Working Group (NWG) governance, decision records, and execution-ready documentation that connects evidence to policy, programs, and funding with governments, regulators, central banks, DFIs, humanitarian agencies, utilities, insurers, and critical-infrastructure operators. You’ll see how credibility is built under scrutiny through work alongside major partners, including UN and engagement across the World Bank, IMF, Santiago Network, TrustLaw, SDSN, and IPBES—where outcomes must be defensible, auditable, and ready to deploy.

Core responsibilities

• Coordinate board/committee calendars, agendas, notices, attendance, and follow-ups.
• Maintain board-cycle discipline (pre-reads, decision windows, action closure).
• Support scientific and oversight committees (e.g., Research & Methods, Data Governance, Ethics & Assurance, Security/Resilience, Partnerships) with documentation and action tracking.
• Draft structured minutes capturing motions, votes, recusals, decisions, action items, and deadlines.
• Prepare and organize board resolutions, committee decisions, certified extracts, and approvals memos (as directed).
• Maintain decision registers and action logs suitable for audit, grantor review, or public-interest scrutiny.
• Maintain version-controlled repositories for governance records; ensure timely filing of executed instruments and approved minutes.
• Apply secure handling protocols for sensitive materials (research governance, security-relevant content, partner information).
• Capture conflict-of-interest disclosures and recusal records within meeting documentation; support ethics and governance hygiene processes.
• Coordinate documentation flows across GCRI programs, national nodes/chapters (where applicable), and working groups to preserve coherence and traceability.
• Support publication/communication packages for approved decisions when authorized (including corrections/supersession discipline).

Role boundaries (non-negotiable)

• This is a non-executive Secretariat support appointment.
• The Fellow does not represent GCRI externally, negotiate agreements, sign instruments, provide legal advice, or act as a spokesperson.
• Authority remains with designated officers, board leadership, and appointed committee chairs.

Required qualifications

• Current Master’s or PhD enrolment with strong alignment to GCRI domains (risk governance, science policy, data governance, security/resilience, law/policy, technology governance).
• Demonstrated ability to produce precise, executive-grade writing (minutes, structured summaries, governance memos).
• High discretion and professional judgment handling sensitive governance materials.
• Strong reliability: deadline discipline, follow-through, comfort working in distributed teams.

Preferred qualifications

• Familiarity with nonprofit governance, standards bodies, research governance, or public-interest institutions.
• Comfort with records management disciplines (version control, retention logic, audit trails).
• Exposure to any of: evidence assurance, reproducibility, ethics review, data lineage, model governance, cybersecurity/operational resilience.

What candidates gain

• Applied training in institutional governance for risk science and public-interest infrastructure.
• A practical vantage point on how evidence, assurance, and accountability are operationalized in a real institution.
• High-transfer skills for careers in policy agencies, research institutions, standards bodies, multilateral environments, and responsible technology governance.
• Verification of service and reference (subject to performance, confidentiality, and good standing).

7) Application package

Please submit: contact@therisk.global

• 1-page CV
• Statement of interest (250–400 words): your research focus, relevant domain(s), and why GCRI Secretariat
• Availability + time zone
• Writing sample (recommended): meeting summary, policy memo, research governance brief, or structured analysis (1–2 pages)