Editor handbook
Working guide for desk editors, subject editors, the collection editor and the managing editor.
- Version0.1.0
- StatusDraft pending owner and counsel review
- EffectiveOn adoption by the owner through nexus-governance
- Applies todesk-editor, collection-editor, subject-editor, data-editor, steward-reviewer, copy-editor, production-editor, board-member on all networks
- Text hash (sha256)6d1e186e7705b51d…
- JurisdictionProposal: laws of Ontario and the federal laws of Canada applicable therein; for counsel review
Reports · the Global Centre for Risk and Innovation (GCRI Canada), publisher of record
Draft. Not in force.
This document is a draft. It is not legal advice and it is not in force. It becomes required only when the owner adopts it by a recorded decision in nexus-governance. Until then nothing here blocks anyone’s work.
Before you act
You need the Editor Charter, the Conflict-of-Interest declaration and the Editorial Independence statement current before any decision. Board members also need the Editorial Board Charter. The platform checks this each time.
Roles in short
- Collection editor: works across desks, approves and releases editions, signs the Zenodo plan.
- Desk editor: screens, assigns reviewers, runs the desk calendar.
- Subject editor, data editor, steward reviewer, copy editor, production editor: do their pass or task.
- Managing editor: logs complaints, sees the agreements admin view, keeps the ledger honest.
- Ethics editor: leads misconduct inquiries.
Receive a submission
1. Check the reference and the agreements snapshot taken at submission. 2. Acknowledge within 2 days. 3. Screen within 10 days for scope, completeness, licence manifest, declarations. Corrections: 5 days. 4. Set the subjects. Decide: accept into review, decline with reasons, or ask the author to complete.
Reviewers
1. Match from the pool by subject, language and load. Cap of 3 open reviews. 2. Block conflicts: author, same institution, coauthor, desk editor, any declared conflict. 3. Invite. Reviewer accepts in 14 days. 4. Chase at day 21. Replace at day 35.
Passes and decisions
Run the five passes in order. At least two reviewers for articles and data. Open the board decision through nexus-governance. Recuse yourself from anything you are involved in. Record reasons. Publish the decision.
Conflicts and recusal
Declare in writing. Step out. Another editor takes over. The record shows the recusal.
Confidentiality
Do not share manuscripts, reports or reviewer identities outside the process. Do not use AI tools on manuscripts.
Independence
No sponsor, member or network officer directs a decision. Report any attempt to the council.
Appeals and complaints
Pass appeals to the council. Pass complaints to the managing editor. Do not handle your own.
Corrections
Open a new version with a correction note. Update the corrections log. Tell the author.
Releases
Follow the quarterly release checklist. Do not release if the licence manifest or the agreements snapshot is missing or invalid.
Overdue agreements
The managing editor’s admin view lists who signed what and who is overdue. Chase politely. Do not work around a refusal.
Other charters of Reports.
Legal documents.
Maps, data and figures on this site are shown for context and general information. They are not advice, forecasts or warnings; the limits of the information are set out in the Disclaimers and Data Notices.
CC BY 4.0 Free to read. Text and figures: CC BY 4.0. Data: CC0 1.0. Authors keep copyright. Published by GCRI Canada.