Manager of Event and Workshop Coordination

Company Description

The Global Centre for Risk and Innovation (GCRI) is an organization that aims to build participatory mechanisms for private-public-planet actions to mitigate risks and make smarter decisions towards more resilient, democratic, and prosperous communities. Our mission is to create a unique nexus where civil society meets and engages the academy, industry, and government to collectively achieve our goals. We envision a world of harmony, equity, and justice for all on a sustainable planet, nurtured by innovation, open collaboration, and engaged citizenry.

Role Description

The Manager of Events and Workshops at GCRI is pivotal in orchestrating impactful events that resonate with the organization’s mission and vision. This role encompasses the strategic planning, execution, and post-event analysis of various events, ranging from intimate workshops to large-scale conferences. The manager will ensure that each event provides value to attendees, enhances GCRI’s reputation, and fosters collaborative opportunities.

Responsibilities

1. Event Planning and Strategy:
   • Design and implement a comprehensive event strategy aligned with GCRI’s objectives.
   • Identify event themes, topics, and speakers that resonate with GCRI’s mission and audience.
2. Logistics and Operations:
   • Oversee all logistical aspects of events, including venue selection, catering, technology setup, and attendee registration.
   • Coordinate with vendors and service providers to ensure seamless event execution.
3. Budget Management:
   • Develop and manage event budgets, ensuring cost-effective solutions without compromising on quality.
   • Monitor expenses and provide regular budget updates to GCRI’s leadership.
4. Marketing and Promotion:
   • Collaborate with the marketing team to design promotional campaigns for events.
   • Utilize various channels, including social media, email, and partnerships, to maximize event attendance.
5. Stakeholder Engagement:
   • Engage with speakers, sponsors, and partners to ensure their active participation and satisfaction.
   • Foster relationships that can lead to collaborative opportunities for GCRI.
6. Post-Event Analysis:
   • Gather feedback from attendees, speakers, and stakeholders to assess event success.
   • Analyze event metrics and provide insights for continuous improvement.
7. Team Management:
   • Lead and mentor the events team, ensuring clear communication and efficient task delegation.
   • Foster a collaborative team environment that encourages creativity and innovation.

Qualifications

• Educational Background: Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field. Certifications in event planning or project management are a plus.
• Experience: Minimum of 5 years of experience in event management, with a proven track record of organizing successful events. Experience in a nonprofit or research-oriented organization is advantageous.
• Technical Proficiency: Familiarity with event management software and tools, such as Eventbrite or Cvent.
• Interpersonal Skills: Strong ability to build and maintain relationships with stakeholders, vendors, and team members.
• Communication Skills: Excellent verbal and written communication abilities, with the skill to convey event concepts and plans clearly.
• Organizational Skills: Exceptional attention to detail and the ability to manage multiple events simultaneously.
• Adaptability: Ability to navigate unforeseen challenges and make real-time decisions to ensure event success.

 

Compensation & Benefits

Base Compensation: This position is primarily on a volunteer basis, underscoring the dedication and enthusiasm for GCRI’s overarching mission and goals.

Performance-Based Incentives: While the primary engagement is voluntary, GCRI acknowledges and rewards exceptional contributions. Incentives are provided for:

• Successfully organizing events that surpass predefined attendance or impact metrics.
• Demonstrable growth in event attendance or stakeholder engagement over time.

Non-Monetary Benefits:

• Professional Development: GCRI supports continuous learning. You’ll have access to training sessions, workshops, and industry conferences to hone your event management skills.
• Networking Opportunities: Being at the helm of GCRI events provides a unique opportunity to expand your professional network, connecting with industry leaders, speakers, and stakeholders.
• Recognition: Outstanding performance doesn’t go unnoticed at GCRI. Exceptional contributions to the success of events and workshops will receive public acknowledgment, elevating your professional profile.

Reimbursements: GCRI ensures coverage for all role-related expenditures, encompassing:

• Reimbursement for travel related to official GCRI events.
• Coverage for meals during official event planning or execution.
• Any tools or software specifically required for event management.

Contractual Clauses: Our contractual agreement will distinctly outline:

• The specific criteria and milestones upon which any incentives are awarded, such as the successful organization of a flagship event or a significant increase in event attendees.
• All clauses will be in alignment with nonprofit regulations, ensuring transparency and adherence, especially when it comes to performance-based incentives.

 

Policies and Opportunities

Commitment to Diversity and Inclusion: At GCRI, we are deeply committed to fostering a culture that values diversity and inclusivity. Our equal opportunity ethos ensures that all managerial appointments and decisions are anchored in qualifications, merit, and organizational requirements, without regard to race, gender, religion, age, or any other protected status.

Internal Growth and Advancement: GCRI cherishes its team members and often looks within its ranks when filling positions. The commitment, insights, and passion our managers bring position them as prime candidates for elevated roles within our structure.

Zero Tolerance for Discrimination and Harassment: GCRI is a sanctuary of respect and safety. We strictly prohibit any form of harassment or discrimination, ensuring every team member feels valued and secure.

Continuous Professional Enhancement: At GCRI, managerial roles aren’t just positions; they’re avenues for continuous growth. We facilitate a plethora of seminars, workshops, and courses aimed at equipping our managers with future-ready skills, enhancing their current roles and priming them for elevated positions within GCRI.

Balancing Professional Commitments: Recognizing the multifaceted responsibilities our managers might shoulder, GCRI offers adaptable work schedules and options for remote engagement, ensuring effective contribution without compromising on personal well-being.

Open Dialogue and Evolution: Transparent communication is the cornerstone of our growth. GCRI values feedback from its managerial cadre, ensuring we evolve in sync with their insights. Periodic reviews and open discussions ensure every perspective is considered, valued, and integrated.

Upholding Data Integrity and Confidentiality: The confidence our managers place in us is sacred. GCRI is committed to the highest standards of data protection, ensuring all personal information is safeguarded with utmost diligence and accessed only by authorized individuals.

Engagement Beyond Boundaries: GCRI’s aspirations transcend our immediate confines. We empower our managers to interact with the larger community, providing a platform to effect meaningful global change.

Navigating the Future Landscape: With the future teeming with prospects, GCRI stands at the cusp of this transformation. Our managers gain unparalleled insights into the paradigms shaping the future, ensuring they’re not just ready but ahead of the curve. This foresight, coupled with our dedication to professional development, guarantees our managers are primed for the myriad opportunities on the horizon.

 

Workflow & Structure:

At the Global Centre for Risk and Innovation (GCRI), we’ve cultivated a unique organizational model that emphasizes collaboration, integration, and collective intelligence. Here’s a breakdown of our managerial workflow and the role of committees within the GCRI structure:

1. Managerial Roles:

Centralized Communication Hub: All managerial roles, regardless of their specific domain, operate through a centralized communication hub. This hub serves as the nexus for:

• Real-time performance reviews by directors.
• Day-to-day communications, ensuring alignment and swift decision-making.
• Knowledge sharing, promoting a culture of continuous learning.

Management Board Participation: Every manager is a member of the Management Board, ensuring they are not only leaders in their respective domains but also key decision-makers for the organization at large.

2. Committee-Centric Operations:

Unified Vision: Managers participate in various committees, ensuring they’re always aligned with GCRI’s broader goals. This participation ensures that while they have domain-specific responsibilities, they’re also attuned to the organization’s overarching mission.

Inter-departmental Collaboration: The committee structure is designed to foster collaboration. Managers bring their domain-specific insights to these committees, ensuring that strategies and solutions are holistic, considering all facets of a challenge.

Breaking Down Silos: The committee-centric model ensures no department operates in isolation. This structure promotes a seamless flow of ideas, resources, and innovations across all departments.

3. GCRI’s Holistic Structure:

Director of Committees: All managers report to the Director of Committees. This role is pivotal in overseeing the seamless integration of all managerial functions, ensuring that the committee-centric model operates efficiently.

Committee Operations: Committees are the operational backbone of GCRI. They ensure:

• A unified approach to problem-solving.
• Streamlined resource allocation.
• Continuous feedback loops, promoting iterative improvements.

Managerial Integration: While managers have specific responsibilities, their active participation in committees ensures they’re always working in harmony with other departments, driving collective success.