Event and Workshop Coordinator Volunteer

About GCRI

The Global Centre for Risk and Innovation (GCRI) stands as a beacon in the realm of collaborative research and innovation, addressing global challenges. Central to our mission is our dedicated team. As we aim to make a global impact, the role of our Event and Workshop Coordinator becomes pivotal in creating platforms for dialogue, learning, and collaboration.

Position Overview

Stepping into the role of an Event and Workshop Coordinator Volunteer at GCRI, you will be at the epicenter of our community engagement efforts. This isn’t merely a volunteer role; it’s an opportunity to orchestrate events that spark innovation, foster collaboration, and facilitate knowledge exchange. You’ll work alongside experienced event professionals, diving deep into the intricacies of event planning, management, and execution.

GCRI is deeply invested in fostering growth and personal development. As you helm our event initiatives, you will also embark on a journey of professional growth, refining your event management skills, expanding your industry network, and gaining hands-on experience that’s second to none.

If you are passionate about creating memorable experiences, facilitating meaningful dialogues, and wish to be part of an organization that’s shaping the future, the Event and Workshop Coordinator Volunteer position at GCRI is tailor-made for you.

Key Responsibilities

1. Event Planning & Coordination:
   • Conceptualization: Brainstorm and design event concepts that align with GCRI’s mission and objectives.
   • Logistics Management: Oversee venue selection, catering, technology setup, and other logistical aspects.
2. Workshop Organization:
   • Content Curation: Collaborate with subject matter experts to curate workshop content that resonates with the audience.
   • Resource Allocation: Ensure all workshop materials, from handouts to multimedia presentations, are prepared and available.
3. Stakeholder Engagement:
   • Speaker Coordination: Liaise with keynote speakers, panelists, and workshop leaders, ensuring they have all they need for a successful session.
   • Participant Management: Handle registrations, feedback, and post-event follow-ups with attendees.
4. Promotion & Marketing:
   • Event Promotion: Design and execute promotional campaigns across various platforms, including social media, to ensure maximum attendance.
   • Collateral Creation: Oversee the design of event brochures, banners, and other promotional materials.
5. Post-Event Analysis:
   • Feedback Collection: Gather feedback from participants to continually refine and improve future events.
   • Performance Metrics: Analyze event success metrics, from attendance to engagement, and provide insights for future strategies.
6. Continuous Learning & Development:
   • Industry Trends: Stay updated on the latest event management tools, technologies, and best practices.
   • Professional Growth: Attend industry seminars, workshops, and conferences to continually refine your event management acumen.

Qualifications

• Educational Background: Enrollment in or completion of a Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field. Preference for 3rd and 4th-year students with a focus on event coordination.
• Relevant Experience: Prior experience in event planning or coordination is a plus. Participation in event-centric workshops or seminars is beneficial.
• Organizational Skills: Exceptional ability to manage multiple tasks, timelines, and logistics.
• Communication Skills: Stellar written and verbal communication capabilities.
• Technical Proficiency: Familiarity with event management software and tools.
• Creativity: Innovative thinking with an eye for detail, ensuring each event is unique and memorable.
• Teamwork: Collaborative spirit with the ability to work seamlessly with internal teams and external partners.
• Professional Integrity: Ethical conduct, responsibility, and a commitment to ensuring every event aligns with GCRI’s standards of excellence.

 

Policies and Future Opportunities

Equal Opportunity and Embracing Diversity:
At GCRI, we are steadfast in our commitment to creating an inclusive environment that celebrates diversity. As an equal opportunity entity, all our volunteer opportunities and decisions are made based on qualifications, merit, and organizational needs, without any bias towards race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or any other protected status.

From Volunteer to Team Member:
GCRI places immense value on its volunteers and prioritizes hiring from within our volunteer pool. We recognize the dedication, passion, and unique perspectives our volunteers bring, making them ideal candidates for future roles within the organization.

Non-Discrimination and Anti-Harassment:
Every volunteer at GCRI deserves respect and a safe environment. We have a zero-tolerance policy towards any form of harassment or discrimination, ensuring that every individual feels valued and protected.

Professional and Skills Development:
GCRI is not just a place to volunteer; it’s a hub for growth and learning. We offer a range of workshops, seminars, and courses tailored to equip our volunteers with the skills they need for the future of work. This not only enhances their current roles but also prepares them for potential future positions within GCRI.

Work-Life Balance and Flexibility:
We understand the diverse commitments our volunteers might have. Therefore, GCRI offers flexible volunteering schedules and remote participation options, ensuring everyone can contribute effectively and maintain a healthy work-life balance.

Feedback, Open Communication, and Growth:
Open channels of communication are vital for our growth. GCRI encourages feedback from all volunteers, ensuring we continually refine our practices. Regular check-ins and feedback sessions ensure that every voice is heard, acknowledged, and acted upon.

Data Protection and Privacy:
The trust our volunteers place in us is paramount. GCRI ensures that all personal data is stored securely, adhering to global data protection standards. Only authorized personnel have access, ensuring the utmost confidentiality and respect for our volunteers’ privacy.

Community and Global Engagement:
GCRI’s vision extends beyond our immediate environment. We encourage our volunteers to engage with the broader community, offering them a platform to make a tangible difference in the world.

Unlimited Opportunities in the Future of Work:
The future is brimming with opportunities, and GCRI is at the forefront of this evolution. Our volunteers are provided with a unique vantage point, gaining insights into emerging trends, technologies, and practices that define the future of work. This exposure, combined with our commitment to skills development, ensures our volunteers are well-prepared for the opportunities that lie ahead.