GCRI · Agency
Conflict and independence
Technical advice often shapes what is later bought, regulated or financed. An expert with an undisclosed interest in the outcome, a firm advising on a tender it hopes to win, or an engagement with a sanctioned person can taint a whole procurement. This page sets out how conflicts of interest arise, how procurement neutrality is protected, how sanctions and debarment are screened, and what evidence the authorities who rule on these questions rely on.
Conflict and independence on the record.
Conflict and independence: how the risk develops.
Conflicts, procurement neutrality and sanctions. The dossier below sets out how the risk develops, what is measured, where the data come from, how it is modelled and who decides.
Advice that shapes the tender
A consultant who prepares specifications, cost estimates or evaluation criteria and then bids for the resulting contract has an unfair advantage. Development bank procurement rules treat this as a conflict and exclude the firm unless the conflict is resolved.
Interests go undisclosed
Family ties, shareholdings, prior or prospective employment and gifts can bias advice without any visible breach. Declarations made once at engagement go stale as circumstances change.
Sanctions and debarment exposure
Engaging a person or firm on a sanctions list or debarment list can breach law and funding agreements. Development banks enforce one another’s debarments, so exclusion by one bank can apply across several.
One conflict taints the chain
A conflict found late can lead to a misprocurement declaration, cancellation of financing for the contract, refund obligations, re-tendering and investigation. Delay then spreads to every activity that depended on the contract.
Assignment and team board.
The screen a team would use to follow this subject: its measures, states and decisions. Names are examples and values are illustrative.
Assignment and team board
Conflict and independence · Assignment pool · Quarter 2
Assignments
Team record
| Team lead | Disaster risk management | None declared | Confirmed |
| Hydrologist | Flood modelling | Declared, managed | Confirmed |
| Data engineer | Pipelines | None declared | Invited |
| Reviewer | Independent | None declared | Confirmed |
Scope
- Requester
- Requesting institution
- Duration
- 10 weeks
- Authority
- stays with the requester
- Fee
- no fee stated
Independence protects evidence in every domain.
Interest records accompany every edition of Reports. Anti-bribery practice follows ISO 37001; procurement transparency follows the Open Contracting Data Standard.
- Concerns about conflicts.
- Proposals for safeguards.
How conflict and independence is modelled, measured and tested.
The model, its assumptions, its data and its uncertainty, in the form a scientist or engineer would check. Structures follow published methods. The values drawn are illustrative, not findings.
Datasets and provenance
The data classes behind conflict and independence and what is recorded about each before it is used.
| Data class | Provenance recorded | Resolution stated | Licence checked |
|---|---|---|---|
| Satellite imagery, optical and radar | sensor, processing level, acquisition date | pixel size and revisit | per scene |
| Reanalysis and climate model output | model, experiment, member, version | grid and time step | per release |
| In-situ sensors and gauges | station, instrument, calibration record | point and sampling rate | per network |
| Population and asset exposure | method, vintage, input sources | cell size and unit | per release |
| Boundaries and reference geography | producer, edition, date | scale | per edition |
- Lineage
- W3C PROV record from source to figure
- Principles
- FAIR: findable, accessible, interoperable, reusable
- Gaps
- shown as missing, never filled silently
What is measured, and how well.
Each indicator carries its unit, its cadence, the kind of source behind it and the evidence label a value would carry. No values are shown: a programme supplies them under its own authority.
| Indicator | Unit | Cadence | Source type | Label |
|---|---|---|---|---|
| Conflict-of-interest declarations completed before engagement | percent of engagements | quarterly | Declaration records | DECLARED |
| Declared conflicts with a documented mitigation or recusal | percent of declared conflicts | quarterly | Ethics and engagement records | REPORTED |
| Sanctions and debarment screening at engagement and renewal | percent of engagements screened | per engagement | Screening logs against published lists | REPORTED |
| Advisory contracts awarded by direct selection | percent of contract value | annual | Procurement records published under OCDS | Published statistics |
| Advisers subsequently bidding on downstream contracts | count of cases | annual | Procurement and bid records | Published statistics |
| Misprocurement declarations | count | annual | Funding agency records | Published statistics |
| Complaints to the procurement review body | count | annual | Review body records | Published statistics |
Where the evidence comes from.
Named public datasets and institutional records, each with its licence class. Sources by agreement are used only under their terms and never republished.
| Source | What it gives | Licence class |
|---|---|---|
| World Bank Listing of Ineligible Firms and Individuals | Debarred and cross-debarred firms and individuals with dates and grounds | Public record, World Bank terms |
| UN Security Council Consolidated List | Individuals and entities subject to UN sanctions measures | Public record |
| EU consolidated list of persons subject to financial sanctions | Persons and entities subject to EU restrictive measures | Public record, EU reuse terms |
| OFAC Specially Designated Nationals list | Persons and entities subject to United States sanctions | Public domain |
| Open Contracting Data Standard publications | Tender, award and contract data, including procurement method and suppliers | Open, licence declared per publisher |
| National procurement review body decisions | Complaints, rulings and remedies on procurement processes | Public records, terms per authority |
Who decides, and what the evidence serves.
Agency prepares evidence. The decisions below are taken by the authorities named, under their own rules, and never by the platform.
| Who decides | The question | Evidence this page serves |
|---|---|---|
| Procurement authority or tender board | Whether a bidder’s earlier advisory role is a conflict that requires exclusion | Downstream-contract map; records of the bidder’s prior work on the project |
| Ethics office of the engaging institution | Whether a declared interest can be managed by mitigation or requires recusal | Declaration, nature of the interest and the decisions the role touches |
| Funding agency integrity and sanctions functions | Whether misconduct occurred and what sanction or remedy applies | Procurement records, declarations and screening logs |
| Compliance officer of the employing institution | Whether an engagement can proceed under applicable sanctions law | Screening results against each list, with date and match resolution |
Outputs this topic produces
- Conflict-of-interest declaration and refresh procedures with recusal rules
- Screening records against named sanctions and debarment lists, with dates
- Downstream-contract maps showing which advisory work shapes which procurement
- Independence notes for procurement authorities and funders
What an independence check asks.
- Does the expert have a financial, institutional or personal interest in the host, the subject or any competing party?
- Could the assistance shape a future procurement in which the expert or their employer might bid?
- Are any participants, hosts or locations subject to sanctions or eligibility restrictions?
- Can the conflict be managed, or must the person step aside?
How independence is lost.
Conflicts are rarely dramatic. More often an adviser writes specifications that favour a familiar technology, a reviewer assesses a colleague’s work, or an organisation provides free assistance in the hope of later contracts. Each erodes the host’s ability to rely on the advice.
Procurement neutrality addresses the most consequential case: assistance that shapes what a host will buy. People who help define a requirement should not then compete to supply it, and recommendations should describe functions rather than name products.
Signals of genuine independence.
- Declarations made before selection, not after a concern is raised.
- Recusals recorded with the decision they relate to.
- Specifications that describe functions and performance, never named products.
- Reviewers who are not in the reporting line of the people whose work they assess.
How it is studied, and what the methods cannot say.
Where this page’s references lead.
The bodies and documents this page is read against. Status and editions change; each link goes to the issuing body.
Questions and answers.
Can a firm that prepared a feasibility study bid for the works?
What is cross-debarment?
How often should sanctions screening be repeated?
Does a declared conflict end an engagement?
Does every interest disqualify someone?
Can an expert later bid for work they helped scope?
Does free assistance create a conflict?
How do I report a suspected conflict?
Contribute evidence from this page.
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