GCRI · Agency
Project closeout
Closeout is where a programme proves what it did, settles what it owes and hands over what it built. It is often the least resourced phase: staff leave, records scatter and deadlines compress. Unfinished closeout surfaces later as audit qualifications, refund claims, orphaned assets and lost evidence. This page sets out how closeout risk develops, what a complete closeout contains, and what the institutions that review, receive and learn from the work need.
Project closeout on the record.
Project closeout: how the risk develops.
Review, evidence, learning and lawful handoff. The dossier below sets out how the risk develops, what is measured, where the data come from, how it is modelled and who decides.
Closeout is compressed
Final deliverables, financial reconciliation, evaluation and handover fall in the same weeks as staff leave for new assignments. Tasks that need care, such as records transfer and grievance resolution, are the first to slip.
Evidence decays
Results data, decisions and supporting documents sit in personal drives and email. Once the team disperses, claims in a completion report cannot be traced to their evidence, and evaluators rely on recollection.
Handover without ownership
Systems, equipment and data are transferred to an institution that has no budget, staff or legal acceptance for them. They fall out of use or out of compliance, and the investment is lost.
Open obligations cascade
Unreconciled accounts, unspent advances, open grievances and personal data held beyond its purpose lead to audit qualifications, ineligible expenditure, refunds and complaints. These can delay or block the next financing for the same institution.
People and hazards in East Africa.
Population density, night lights and flood water over East Africa, from NASA GIBS. Each layer carries its own date.
The interactive map needs JavaScript; the layer list and sources are below.
Layers 3
People and hazards, for this page
About this layer
- Evidence
- Estimated
- Source
- Gridded Population of the World v4.11 (NASA SEDAC (CIESIN, Columbia University))
- Provider
- NASA SEDAC (CIESIN, Columbia University)
- Licence
- CC BY 4.0
- Vintage
- null; Census-based estimate, static (2020)
- Resolution
- about 1 km grid
- Uncertainty
- Census-based estimate of people per square kilometre in 2020, shown as exposure context; not a count of people affected by any hazard.
- Reached through
- gibs.earthdata.nasa.gov, only after you allow the live map
About this layer
- Evidence
- Observed
- Source
- VIIRS Black Marble (VNP46A2) (NASA LAADS DAAC)
- Provider
- NASA LAADS DAAC
- Licence
- NASA open data
- Vintage
- daily; Satellite radiance, corrected for moonlight and atmosphere
- Newest at build
- 2026-10-12
- Resolution
- about 500 m grid
- Uncertainty
- Satellite night-time radiance for the date shown; lights are a proxy for electricity use and outages, not a measurement of supply or access.
- Reached through
- gibs.earthdata.nasa.gov, only after you allow the live map
About this layer
- Evidence
- Observed (clouds leave gaps)
- Source
- VIIRS Global Flood Product (NASA LANCE)
- Provider
- NASA LANCE
- Licence
- NASA open data
- Vintage
- daily; Satellite detection; clouds leave gaps
- Newest at build
- 2026-10-14
- Resolution
- about 250 m grid
- Uncertainty
- Satellite detection; clouds leave gaps. Satellite or model raster as the provider publishes it. Clouds, swath gaps and retrieval error leave gaps and noise; values are indicators, not measurements at a place.
- Reached through
- gibs.earthdata.nasa.gov, only after you allow the live map
About this layer
- Evidence
- Observed
- Source
- VIIRS NOAA-20 corrected reflectance (NASA LANCE)
- Provider
- NASA LANCE
- Licence
- NASA open data
- Vintage
- daily; Satellite image
- Newest at build
- 2026-10-14
- Resolution
- about 250 m grid
- Uncertainty
- Satellite image. Satellite or model raster as the provider publishes it. Clouds, swath gaps and retrieval error leave gaps and noise; values are indicators, not measurements at a place.
- Reached through
- gibs.earthdata.nasa.gov, only after you allow the live map
About this layer
- Evidence
- Modelled (latest year GIBS publishes)
- Source
- MODIS Terra and Aqua land cover (MCD12Q1) (NASA LP DAAC)
- Provider
- NASA LP DAAC
- Licence
- NASA open data
- Vintage
- yearly; Satellite classification; latest year GIBS publishes
- Newest at build
- 2024-01-01
- Resolution
- about 500 m grid
- Uncertainty
- Satellite land cover classes for the year shown, including croplands; a classification with known errors, not a farm register.
- Reached through
- gibs.earthdata.nasa.gov, only after you allow the live map
About this layer
- Evidence
- Observed (clouds leave gaps)
- Source
- MODIS Terra EVI (NASA LANCE)
- Provider
- NASA LANCE
- Licence
- NASA open data
- Vintage
- daily; Satellite index; clouds leave gaps
- Newest at build
- 2026-10-13
- Resolution
- about 250 m grid
- Uncertainty
- Satellite vegetation index for the 8 days to the date shown, a habitat condition indicator; not a measure of species or biodiversity.
- Reached through
- gibs.earthdata.nasa.gov, only after you allow the live map
Keyboard, with the map focused
Hold Ctrl or ⌘ and scroll to zoom
Latest available
NASA GIBS / EOSDIS · ASTER GDEM (METI, NASA) · Blue Marble (NASA) · © OpenStreetMap contributors (ODbL) · Natural Earth
Loading the latest NASA imagery.
Drag to move. Ctrl or ⌘ and scroll, pinch or the buttons to zoom; hover for the values under the pointer; reset returns to the region.
People and hazards, framed on East Africa.Satellite and model products as NASA publishes them, each with its own date. They are indicators, not assessments of any place.
Data: NASA GIBS · ASTER GDEM · Blue Marble · © OpenStreetMap contributors · Natural Earth · NASA EONET · NASA JPL OPERA DIST-ALERTSources and licences
- We acknowledge the use of imagery provided by services from NASA’s Global Imagery Browse Services (GIBS), part of NASA’s Earth Science Data and Information System (ESDIS). Colours redrawn from the published colour map; values averaged into hexagonal cells where shown (modified). NASA open data
- We acknowledge the use of imagery provided by services from NASA’s Global Imagery Browse Services (GIBS), part of NASA’s Earth Science Data and Information System (ESDIS). Colours redrawn from the published colour map; values averaged into hexagonal cells where shown (modified). NASA open data
- Center for International Earth Science Information Network (CIESIN), Columbia University. 2018. Gridded Population of the World, Version 4 (GPWv4): Population Density, Revision 11. NASA Socioeconomic Data and Applications Center (SEDAC). Licensed under CC BY 4.0. Colours redrawn from the published colour map; values averaged into hexagonal cells where shown (modified). doi:10.7927/H49C6VHW. CC BY 4.0
- VIIRS Black Marble night-time lights, NASA Goddard Space Flight Center; distributed by the NASA Level-1 and Atmosphere Archive and Distribution System (LAADS DAAC); imagery via NASA GIBS. Colours redrawn from the published colour map; values averaged into hexagonal cells where shown (modified). NASA open data
- VIIRS near-real-time products (flood, land surface temperature, snow cover, corrected reflectance), NASA LANCE; imagery via NASA GIBS. Colours redrawn from the published colour map; values averaged into hexagonal cells where shown (modified). NASA open data
- MODIS land products (vegetation indices, gross primary production, land cover), NASA LP DAAC and LANCE; imagery via NASA GIBS. Colours redrawn from the published colour map; values averaged into hexagonal cells where shown (modified). NASA open data
- ASTER GDEM is a product of METI and NASA (ASTER Global Digital Elevation Model V003, NASA LP DAAC); imagery via NASA GIBS. Colours redrawn from the published colour map; values averaged into hexagonal cells where shown (modified). Cite as: NASA/METI/AIST/Japan Spacesystems and U.S./Japan ASTER Science Team (2019). ASTER Global Digital Elevation Model V003. doi:10.5067/ASTER/ASTGTM.003. NASA open data
- Made with Natural Earth. Free vector and raster map data @ naturalearthdata.com. Public domain
- © OpenStreetMap contributors (ODbL), via NASA GIBS (coastlines, boundaries, roads and place names). Colours redrawn from the published colour map; values averaged into hexagonal cells where shown (modified). ODbL
- Blue Marble, NASA Earth Observatory; imagery via NASA GIBS. Colours redrawn from the published colour map; values averaged into hexagonal cells where shown (modified). NASA open data
- Context on the globe and flat map: coastlines, boundaries, roads and place names from NASA GIBS reference layers (OpenStreetMap data, ODbL, © OpenStreetMap contributors); Blue Marble imagery as an optional base; 3D terrain and the elevation read-out from the ASTER GDEM elevation colour index (5 m to 200 m classes, exaggerated for legibility). Boundaries are drawn as published and imply no position on any territory.
- Live events: NASA Earth Observatory Natural Event Tracker (EONET); events are indicative and keep their original source links.
- Live: NASA EONET Events are indicative, not authority warnings.
- Observed (EO): NASA JPL OPERA DIST-ALERT (contains modified Copernicus Sentinel data 2026). We acknowledge the use of imagery provided by services from NASA’s Global Imagery Browse Services (GIBS), part of NASA’s Earth Science Data and Information System (ESDIS).
- NASA GIBS: We acknowledge the use of imagery provided by services from NASA’s Global Imagery Browse Services (GIBS), part of NASA’s Earth Science Data and Information System (ESDIS).
- Optional layers (5 sources in the layer list: live, forecast, observed and context) print their provider credit on the map and here when switched on; forecasts are model output and derived indices are estimates.
Layers and dates
- Population density, 2020: Population: CIESIN, Columbia University, Gridded Population of the World v4.11 (2018), NASA SEDAC, CC BY 4.0 · static
- Night-time lights, daily: VIIRS Black Marble (VNP46A2), NASA LAADS DAAC · 12 Oct 2026
- Flood water, 3-day composite: VIIRS Global Flood Product, NASA LANCE · 14 Oct 2026
- True colour: VIIRS NOAA-20 corrected reflectance, NASA LANCE · 13 Oct 2026
- Land cover type (IGBP), yearly: MODIS Terra and Aqua land cover (MCD12Q1), NASA LP DAAC · 2024
- Enhanced vegetation index, rolling 8 days: MODIS Terra EVI, NASA LANCE · 13 Oct 2026
Closeout records what each domain’s project delivered.
Closeouts feed the Portfolio and Readiness series. Activity data can be published under the IATI Standard.
- Post-closeout observations.
- Corrections to closeout records.
Assignment and team board.
The screen a team would use to follow this subject: its measures, states and decisions. Names are examples and values are illustrative.
Assignment and team board
Project closeout · Assignment pool · Quarter 1
Assignments
Team record
| Team lead | Disaster risk management | None declared | Confirmed |
| Hydrologist | Flood modelling | Declared, managed | Confirmed |
| Data engineer | Pipelines | None declared | Invited |
| Reviewer | Independent | None declared | Confirmed |
Scope
- Requester
- Requesting institution
- Duration
- 10 weeks
- Authority
- stays with the requester
- Fee
- no fee stated
What is measured, and how well.
Each indicator carries its unit, its cadence, the kind of source behind it and the evidence label a value would carry. No values are shown: a programme supplies them under its own authority.
| Indicator | Unit | Cadence | Source type | Label |
|---|---|---|---|---|
| Completion reports submitted within the required period | percent of operations | annual | Funding agency records | Published statistics |
| Final audit opinion | category: unmodified, qualified, adverse, disclaimer | per operation | External audit reports | Published statistics |
| Ineligible expenditure identified at closure | currency amount | per operation | Audit and funder review | Published statistics |
| Assets transferred with signed acceptance by the receiving institution | percent of assets | per operation | Handover records | REPORTED |
| Grievances open at closing date | count | per operation | Grievance mechanism records | REPORTED |
| Records transferred or disposed of under a retention schedule | percent of record series | per operation | Records management logs | REPORTED |
| Evaluation ratings against DAC criteria | ordinal rating by criterion | per evaluation | Independent evaluations | ESTIMATED |
| Completion report ratings confirmed by independent validation | percent of validated reports | annual | Evaluation office validations | Published statistics |
Model project closeout as a system. Run the cascade.
Assembled from the Nexus Standards area profile Disaster risk reduction: the hazards it names, the systems and sectors that carry the loss, the controls that dampen it and the data that observe it. Choose the components, pick an initiating hazard and step through the cascade. The Map view places the run on an example geography with open data. Every coupling weight is a stated assumption you can change. A teaching model, not a forecast, an assessment or a certification. To model a place of your own choosing, open the full System Builder.
Hazards
- Tropical cyclone
- Flash flood
- Heatwave
- Ice-jam flood
- HIV epidemic
- Earthquake
- Storm surge (set off downstream)
- Intense rainfall (set off downstream)
- River flood (set off downstream)
- Dangerous surf (set off downstream)
- Widespread power outage (set off downstream)
- Mass displacement (set off downstream)
- Coastal flood (set off downstream)
- Extreme fire weather (set off downstream)
- Wildfire (set off downstream)
- Heat-driven grid stress (set off downstream)
- Agricultural drought (set off downstream)
- Flash drought (set off downstream)
Systems and couplings
Controls
NS-0Constitution and principlesNS-1The UNI and the artefact catalogue (grammar v0.2: domain, sector, region and environment segments)NS-3Risk record UNIs (grammar, legacy crosswalk, allocation authority)NS-3bDataset and product metadata profile (STAC, DCAT, PROV-O)NS-9Contextual UNIs (deployments, instances, programme instances)NS-11Verification and monitoring (evidence, attestations, zero-trust conformance observation)NS-14Conformance and crosswalk to external standardsNRS-C15Loss, damage and impact accountingNRS-H114Hazard family: Macroeconomic and fiscal shocks (NHS-1 soc.macro-fiscal)NRS-K20Domain pack profile: Climate adaptation (DOMAIN-020)NRS-H54Hazard family: Signal and platform disruption (NHS-1 cyber.platform)NRS-H65Hazard family: Planetary boundary transgressions (NHS-1 planet.boundary)NRS-H119Hazard family: Cultural heritage loss (NHS-1 soc.heritage)
Observation
- DesInventar disaster loss databases (listed for reference)
- INFORM Risk Index (listed for reference)
- Global SDG Indicators Database (listed for reference)
- EM-DAT international disaster database (listed for reference)
- Number of deaths and missing persons attributed to disasters per 100,000 population
- Number of directly affected people attributed to disasters per 100,000 population
- Direct economic loss attributed to disasters in relation to global GDP
- Damage to critical infrastructure attributed to disasters
- Number of countries that adopt and implement national DRR strategies
- Total public international support for national disaster risk reduction actions (Sendai indicator F-1)
- Number of countries that have multi-hazard early warning systems
- Number of deaths, missing persons and directly affected persons attributed to disasters per 100,000 population
Example geography
- Bangladesh: 134 hexagonal cells
- Rain rate, last half hour (IMERG), NASA GIBS
- Surface water through cloud, 30 m (OPERA DSWx-S1 radar), NASA GIBS
- Surface air temperature, daytime (AIRS), NASA GIBS
- Night lights tonight, outages (VIIRS Day/Night Band), NASA GIBS
Where the evidence comes from.
Named public datasets and institutional records, each with its licence class. Sources by agreement are used only under their terms and never republished.
| Source | What it gives | Licence class |
|---|---|---|
| World Bank Implementation Completion and Results Reports and IEG reviews | Self-assessed results and independent validation of closed operations | Public documents under the World Bank access to information policy |
| Asian Development Bank completion reports and validations | Project completion reports and validation by the independent evaluation function | Public documents under ADB access to information policy |
| OECD DAC Evaluation Resource Centre | Final and ex post evaluations from member agencies | Public reports, terms per evaluating agency |
| IATI Datastore | Activity status, end dates, final budgets, results and documents of closed activities | Open, licence declared per publisher |
| UN Board of Auditors reports | Audit findings on UN entities, including closure of projects and assets | Public documents |
| National supreme audit institution reports | Audits of closed programmes and of financial statements of implementing agencies | Public records, terms per audit office |
How project closeout is modelled, measured and tested.
The model, its assumptions, its data and its uncertainty, in the form a scientist or engineer would check. Structures follow published methods. The values drawn are illustrative, not findings.
Datasets and provenance
The data classes behind project closeout and what is recorded about each before it is used.
| Data class | Provenance recorded | Resolution stated | Licence checked |
|---|---|---|---|
| Satellite imagery, optical and radar | sensor, processing level, acquisition date | pixel size and revisit | per scene |
| Reanalysis and climate model output | model, experiment, member, version | grid and time step | per release |
| In-situ sensors and gauges | station, instrument, calibration record | point and sampling rate | per network |
| Population and asset exposure | method, vintage, input sources | cell size and unit | per release |
| Boundaries and reference geography | producer, edition, date | scale | per edition |
- Lineage
- W3C PROV record from source to figure
- Principles
- FAIR: findable, accessible, interoperable, reusable
- Gaps
- shown as missing, never filled silently
Who decides, and what the evidence serves.
Agency prepares evidence. The decisions below are taken by the authorities named, under their own rules, and never by the platform.
| Who decides | The question | Evidence this page serves |
|---|---|---|
| Implementing agency | Whether every obligation is settled before the closing date, and what remains open | Closeout checklist with open items and their holders |
| Funding agency | Whether expenditure is eligible, refunds are due and the completion report can be accepted | Audit opinion, reconciliation and evidence register |
| Receiving institution | Whether to accept assets, systems and data, and on what terms | Handover protocol, condition records and recurrent cost notes |
| Supreme audit institution or evaluation office | Whether reported results are supported by evidence | Evidence register and records retained under the retention schedule |
Outputs this topic produces
- Closeout checklists covering deliverables, finance, assets, grievances, data and records
- Evidence registers that link each reported result to its source
- Handover protocols with receiving-institution acceptance and recurrent cost notes
- Lessons records written for retrieval by later assignments
What closeout must settle.
- Were the deliverables accepted against the criteria agreed at the start?
- Where are the outputs, data and documentation, and who maintains them now?
- Which personal or confidential data must be returned, retained or deleted, and under what rules?
- What went well, what did not and what should change next time?
How value leaks at the end.
Projects often end in a rush: final reports are delivered without review, models are left without documentation, data sit on personal devices and the host has no one trained to maintain what was built. Lessons are lost because no one is asked to write them down.
A deliberate closeout prevents this by treating handover as a deliverable in its own right, with time and responsibility assigned to it.
Signals of a good closeout.
- Time and a named owner for handover in the original plan.
- Documentation sufficient for someone new to run or rebuild the outputs.
- A data inventory showing what was returned, retained or deleted, and why.
- Lessons written down with an owner for each action.
How it is studied, and what the methods cannot say.
Where this page’s references lead.
The bodies and documents this page is read against. Status and editions change; each link goes to the issuing body.
Questions and answers.
What is a lawful handover?
Why plan closeout at the start?
What do the DAC criteria cover?
What happens to personal data at closeout?
What if the host does not accept a deliverable?
Are closed assignments removed from the site?
What happens to personal data collected during the work?
Can I get a record of my contribution?
Contribute evidence from this page.
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